St Just Town Council – Part Time Administration Officer

Part time: 24 hours per week

St Just Town Council is looking for an organised person to provide finance and

administration support to the Town Council

Starting salary will be in accordance with the national recommended pay scales and rates are SC3 £24027 (£15585.08 per annum £12.45 per hour)

Contributory pension scheme membership is offered on an ‘opt out’ basis

Overall Responsibilities

• Dealing with the Mayor and Deputy Mayor’s invitations to events etc.

• Organising the Citizen, Young Citizen and Achievement in Sport Community Group Awards, to include securing nominations, arranging for engraving of shields etc, arranging the judging and arrangements for the presentation of the awards.

• Assisting the Town Clerk with the arrangements for the Feast Sunday Parade, Mayor’s Sunday and any other civic functions as may be required from time to time.

• Dealing with queries and signposting to Cornwall Council.

• Dealing with the post, general correspondence, agenda dispatches and indexing of minute books.

• Maintaining office filing systems (electronic and hard copy) and archiving of documents.

• Dealing with public and telephone enquiries to the Council Offices.

• Maintaining the Council’s public notice boards in St Just & Pendeen.

• Maintaining and updating Council records and information as directed by the Town Clerk.

• Maintaining Excel spreadsheet consisting of a yearly record of all transactions carried out by the Town Council during the year.

• Checking of Defibs in the Parish

• Arranging for Legionella and PAC testing

• Use of on-line banking to pay all invoices, grants and salaries.

• Entering transactions in Scribe system, double checking entries with Excel spreadsheet to ensure both systems agree.

• Comply at all times with the requirements of the Town Council’s protocols and policies and the General DATA Protection Data Regulations (GDPR) AND Freedom of Information Act (FOI).
• Any other duties as may be required as directed by the Town Clerk and Deputy Town Clerk.

Please contact the Town Clerk – Sue Ninnis for an application form and job description on clerk@stjusttowncouncil.gov.uk or call 01736 788412

Closing date: 7 March 2025